Leeds City Council keeping mum about new HR system • The Register

Leeds Metropolis Council is preserving the substitute of its Oracle finance system secret after deciding to desert plans for a £44 million ($54 million) ERP system to help finance, HR and payroll.
In 2021, the native authority for Leeds, a metropolis in northern England, kicked off procurement of a core ERP system that was to create a 20-year relationship following the substitute of its previous enterprise functions, together with the finance system based mostly on Oracle and an HR and payroll system based mostly on SAP.
The council’s “enterprise change program” can be “supported by the implementation of cloud-based, totally built-in, folks and finance software-as-a-service options using a post-modern ERP expertise technique,” it mentioned on the time.

However now it has modified its thoughts. In an announcement to The Register, a spokesman mentioned: “Early in 2022 Leeds Metropolis Council reviewed its proposed procurement route in mild of speedy developments out there. Consequently, that route was discontinued and no contracts have been provided. The council is as an alternative pursuing a change programme that can end in a phased substitute of programs, processes and methods of working throughout core enterprise features: finance, HR, payroll and ‘procure-to pay’.”

However why? Main as much as the primary tender, the council appeared adamant {that a} single resolution was greatest.
“An built-in single resolution, generally often called an Enterprise Useful resource Planning system or ERP, is commonplace amongst Councils, being the most well-liked sort of resolution for managing monetary and other people data. This tried and examined expertise is now delivered as a Cloud based mostly service, which means that the Council won’t must spend money on further {hardware},” a report [PDF] mentioned in 2020.

The one built-in system was “probably the most acceptable means of assembly the goals of the Council, while making certain ongoing sustainability of the Council’s core programs on the lowest procurement and implementation price,” it concluded.

Nevertheless, the results of the procurement was disappointing. “Suppliers didn’t ship submissions which met our necessities on transformation or expertise,” a brand new report [PDF] mentioned in 2022. Three suppliers bid the identical resolution with minor variations, whereas one was undecided on expertise and the remaining provider was “unsure about progressing,” the council doc mentioned.
With exterior recommendation from consultancy EY, the council concluded that the unique 24-month timeline was “unrealistic and excessive threat.”
Consequently, the council is adopting a “phased” strategy, changing the finance and HR/payroll programs with completely different expertise in several initiatives.
Each initiatives will slot in a 3 to four-year transformation, the council mentioned, however the finance implementation is a “24-month journey… to be operational and deployed to monetary providers employees [in] October 2023,” suggesting that the journey has already begun. The fee estimate for part one is £10.48 million ($12.93 million).

However with which provider? The council mentioned it could purchase from an present framework deal and that the “chosen Finance expertise is being saved as commercially delicate in order that the authority can negotiate with the provider on the price of the providers the provider supplies to the authority.”
The council spokesman has been requested to establish a brand new provider.
It isn’t solely inner ambition placing a ticking clock on the mission. Each Oracle’s finance system and SAP’s HR/payroll system will attain the tip of life by 2025 when mainstream help involves a detailed.
Council taxpayers within the Yorkshire capital can relaxation assured that the authority they pay for has chosen the low-risk possibility in its dramatic 18-month U-turn. ®